You Shouldn’t Use Limited Technology For Your Business

We get asked this question all the time. New clients come to us and say that they already paid for software and hardware for their personal use and that they want to bring it into their office. We don’t advise this for a number of reasons that we explain below.

Why Can’t I Use Microsoft Office 365 Home Edition For My Business?

Although you might be using the Microsoft Office Home or Personal edition for you and your family, you shouldn’t use it for your business.

Why is this?

Not only do the Business and Enterprise editions of Microsoft Office 365 offer a more advanced feature set than the Home and Personal editions, they include collaborative applications and management tools that are designed for meeting business security and compliance challenges.

You’ll Miss Out On Important Features Your Business Requires

The Personal Edition is designed for an individual user. Only one person is licensed to use the software with this version. You’ll get 1 TB of OneDrive Cloud storage for one user. And with the Personal version, you can install the software on one computer, one tablet, and one phone.

The Home edition of Microsoft Office 365 is the same as the Personal version, but you’re only allowed to install it on up to five computers, five tablets, and five phones. Each user is given 1 TB of OneDrive Cloud storage.

Plus you won’t have the access you need to Microsoft’s Exchange Server (for your email addresses and website domain), nor will you have access to SharePoint (an internal company website), or Microsoft Teams (for team collaboration and communication).

The Home Licenses Of Microsoft Office 365 Don’t Cover Commercial Use

The license from Microsoft explicitly prohibits the use of Office 365 Home Edition in a business environment.

“Office 365 Home: On five PCs/Macs and five tablets, for use only by members of the same household as the licensed subscriber… Only one person at a time may use the software on each licensed device. The service/software may not be used for commercial, non-profit, or revenue-generating activities.”

Microsoft Office 365 Business & Enterprise Plans Offer So Much More

These are some of the plans you can choose from…

Business Essentials

  • Mobile installation of Office apps (up to 5 devices per user)
  • Outlook email (50 GB of inbox storage per user and sent messages up to 150MB)
  • OneDrive for Business (1 TB of cloud storage per user)
  • Microsoft Teams
  • HD video conferencing
  • Yammer collaboration software
  • Office online (browser-based suite of Office apps)
  • Planner (project management platform that allows staff to plan projects, assign tasks, share files and communicate)
  • Microsoft Flow (workflow automation app that allows users to automatically configure notifications, sync files, collect data without having to code the process)
  • PowerApps (an application development platform that allows users to build business-specific web and mobile apps)

Business Premium

In addition to the complete desktop and online Office 365 suite of applications with Outlook, Word, Excel, PowerPoint, Teams, OneNote, Access (PC only), Publisher (PC only), SharePoint, and OneDrive, this plan offer includes:

  • Business management and CRM tools: Outlook Customer Manager, Bookings, Invoicing and MileIQ
  • The range of online services offered in lower-tier plans like ProPlus and Business Essentials

Enterprise E1

You’ll receive business services, email, file storage and sharing, Office Online, meetings and Instant Messaging, and more.

  • You’ll get a 50GB mailbox per user, and you can send attachments up to 150MB. (Office applications aren’t included.)
  • You can host online meetings with audio, HD video and web conferencing.
  • Connect your teams with Microsoft Teams.
  • Communicate using messaging, voice calls and video calls and let people know your availability with your online status.
  • OneDrive for Business gives each user 1 TB of personal cloud storage that can be accessed from anywhere on any device.
  • Yammer collaboration software and business applications allow your employees to connect, share information across teams and organize around projects.

Enterprise E3

In addition to Microsoft Outlook, Word, Excel, PowerPoint, Access (PC only), Publisher (PC only) and OneDrive (1TB storage), this plan includes:

  • Web-based and desktop versions of the above Microsoft applications
  • Skype for Business client (service not included)
  • Licenses for an unlimited number of users
  • File storage and collaboration with OneDrive and SharePoint
  • Additional apps and services listed under the Premium suite above, such as Microsoft Teams, Yammer, and Stream (providing users with the ability to stream video to team members and other contacts)
  • Email hosting with 100GB of inbox storage and custom email domains
  • Unlimited personal cloud storage
  • Online video conferencing for up to 250 attendees
  • Online meetings for up to 10,000 attendees through Skype Meeting Broadcast or Microsoft Teams live

Microsoft Office 365 is typically purchased through a Microsoft Partner like HitsTech because we can help you decide which version is best for your unique business needs.

Which Microsoft Office 365 plan should you choose?

To start, it better be business-based. It’s clear that when you use home-designed software, you’re not only in violation of Microsoft’s policies, and adding extra work to your plate – you’re missing out on the many specifically implemented benefits that business-based technology has to offer.

If you’re unsure of how to go about upgrading, one of the best ways to determine your needs and find the right solution to meet them is to work with a qualified company like HitsTech. With the right expertise on your side, you can take stock of your IT needs and determine exactly what your next step should be.

Like this article? Check out the following blogs to learn more:

Securing the IoT Network in Your Healthcare Facility

How Can You Encrypt Files and Folders in Windows 10, 8 or 7?

What Are the Most Serious Cybersecurity Stories of 2019?

Need More Information?

HitsTech is focused on bringing the right information technology solutions to organizations throughout North Carolina.
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